The Student Travel Support of CDC-ECC'05 is meant to enable promising students to attend the conference, present their papers and become more integrated into their scientific community. NSF (i.e., the National Science Foundation of U.S.) and CSS (IEEE Control System Society) funds will be used to provide modest levels of travel support (depending on the number of applicants) toward defraying the costs of registration, subsistence and travel to Seville, Spain.

Each applicant must be an author or co-author of a paper accepted for presentation at the CDC-ECC'05.

Each applicant must register for the CDC-ECC'05 and present the paper.

The applicant can provide appropriate receipts for travel, registration or lodging.

U.S. NSF funds are limited to students who are studying in a U.S. based institution. All student presenters are eligible for the CSS funds.

To apply, students (and their advisors) must provide the information listed below to Professor Faryar Jabbari, Chair of Student Activities Committee of the IEEE Control Systems Society (fjabbari@uci.edu).

Requirements:

a. Provided by Student Applicant

1. Name (First Name, Middle Initial, and Last Name)
2. Institutional Address
3. Phone/Fax/E-mail
4. Advisor's Name
5. Advisor's Phone/Fax/E-mail
6. Session/Title of the Paper to be presented
7. Amount of support requested (actual support will depend on the number of applicants and funds available)
8. A paragraph of justification for the request of financial support
9. History of prior support from previous CDC for similar travel support program
10. IEEE (and Control System Society) membership status -- if any

b. Provided by Advisor

1. An email of certification and support from student's academic advisor, stating that he/she is currently enrolled as a student and is planning to attend and present a paper at the 2005 CDC-ECC.

November 10, 2005.
This deadline applies to students and to their advisors, both need to submit letters.

Once the Selection Committee has completed it work, successful applicants (and their advisors) will be notified by email of the amount of support and the procedures associated with it. Target date for this notification is December 1, 2005.

The Board of Governors of the Control Systems Society has decided, in its June 2000 meeting, to allocate funds to help IEEE members from developing countries participate in the annual CDC (Conference on Decision Control) and CCA (Conference on Control Applications), including CSS conferences held concurrently with CCA. The total amount allocated per year since 2001 is $25,000. This program is the result of long preparations and discussions held within the International Affairs Committee and other Committees of the Member Activities Board during the period 1998-2000. It is also the result of a lot of feedback from local Chapters and Active Control Groups in developing countries. The program was previously known as the ‘Travel Support Program’. In 2004 a review of the program was conducted, and several changes were made to the program. The changes were decided at the 2004 Board of Governors meeting, and include change to the name of the program and some implementation details aimed at streamlining the processes involved in the award.

Deadline for Travel Support Program Applications: August 19. EXPIRED

Under this program, the Control Systems Society provides an award that covers the Conference Registration fee and a contribution towards legitimate expenses incurred by the applicant in traveling to and participating in the conference, of up to US$500, will be made at the conference. The awards will be split between early career awards, and regular awards, with approximately 50% of the available funding targeted at each category of award. Applicants must meet the criteria listed below. Note that the value of the support vastly exceeds the IEEE membership fee, particularly for minimum income members!

In order to be eligible, the applicant must satisfy the following essential criteria:

1. Applicant must be an IEEE member.
2. Applicant must be working in, or a student of, an institution of one of the selected countries at the time of his/her application for funding, but not as a visitor from a country that is not on the list. See the List of Eligible Countries below.
3. Applicant must have a paper accepted at the Conference and be the presenter of that paper.
4. No more than one travel grant will be allocated for one paper, or to one person in the same year.
5. Participants from the organizing country are not eligible.
6. Applicants who have previously been offered a CSP/TSP award must demonstrate active participation in CSS activities. Example of CSS activities that will be considered include: paper reviewing for CSS journals or conferences; participation in organising committees for CSS sponsored or co-sponsored conferences; CSS committee work; or, IEEE Chapter or Section activities related to CSS.
7. Applicants who apply in the early career award category must not have received a research doctoral degree more than 5 years ago, and should be under 35 years of age. This category includes graduate students under 35 years of age who have no prior doctoral degree.

In case the number of applicants exceeds the budget, additional desirable criteria will be used to make a selection among the applicants. These desirable criteria are to make awards to:

1. Applicants who have not benefited from this scheme in the last two years.
2. Applicants who are minimum income IEEE/CSS members.
3. Applicants who can demonstrate active participation in CSS
4. Applicants who will present more than one paper at the Conference.

In addition, the selection committee may decide to limit awards where more than one presenter from the same institution would otherwise be offered an award to attend the same conference.

When an IEEE member who satisfies the essential criteria above, receives his/her letter of acceptance of a paper at CDC or CCA, this person applies by submitting the Support Application Form via the web. Requested information on the form includes:

• IEEE membership number and contact information;
• Information about the accepted paper(s), and which will be presented by the applicant;
• A statement indicating that this person satisfies the residence requirement (see criterion 2 above)
• Information on whether or not this person has already received an offer of a travel support or conference support grant in the past;
• A description of the applicant’s CSS related activities;
• A statement of whether or not the applicant is a minimum income IEEE/CSS member;
• Early career or general category status of the applicant;
• A statement of what other funding sources the applicant has, or has applied for to support conference and other travel expenses. The award can only be made to cover costs for which other grants or awards have not been made to the applicant.

The deadline for submission of applications for Travel Support will be 19 August, and you can expect a decision by 31 August.

At the end of the deadline, a selection committee chaired by the Vice-President for Membership Activities (VP-MA) will make a selection on the basis of the criteria detailed above. The VP-MA will then inform all applicants about the decision. For successful applicants, the VP-MA will send a letter of offer of award which will indicate conditions and arrangements for the award.

The Conference Registration chair will provide awardees with a special category of registration in Paper Plaza that does not require payment with registration.

At the conference itself, the awardees will be asked to attend a meeting where the cash component of the award will be given. Awardees will be required to sign the appropriate paperwork and bring copies of receipts to be able to receive the award.

1. The award is not transferable
2. The awardee will participate in and present at least one paper at the conference
3. The cash component of the award can only be made where the applicant has paid personally or is liable to pay for legitimate conference expenses. Legitimate expenses are:
   1. Economy travel from the applicants home to and from the conference location;
   2. Accommodation costs during the conference (not to exceed the cost of single occupancy at the cheapest conference hotel room for the duration of the conference plus one additional night);
   3. Reasonable food and incidental costs

(last updated 2000)

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